DTrackAll now does more than count your supplies. It knows which products can stand in for one another, and it turns your counts into a ready-to-send order you approve with one click.
Every dental office knows the routine: a staff member walks the supply room with a clipboard, guesses what is running low, and builds an order from memory. Products get backordered, a different brand arrives in its place, and suddenly the counts no longer match what is on the shelf. The latest DTrackAll update is built to end that cycle.
Inventory you can trust
With DTrackAll, every supply item carries an RFID tag. A full office count takes minutes with our handheld reader: walk through the supply room and operatories, and every tagged item in range is read, without scanning barcodes one at a time.
- Accurate stock levels for every product, in every room, updated with each count.
- Expiration tracking by lot, so expired items are flagged before they reach a patient.
- Custom alerts when a product drops below the level you set, or is about to expire.
- One view for every location, if your practice runs more than one office.
Alternate and substitute products, tracked automatically
Backorders and brand changes are a fact of life in dental supply. When your usual composite or glove size is unavailable, an equivalent product takes its place, and most inventory systems treat it as something unrelated.
DTrackAll now lets you link approved alternates to each product:
- Substitutes count toward your stock level. If you keep 10 boxes of a glove and 4 boxes of an approved alternate are on the shelf, DTrackAll counts them together, so you don’t reorder supplies you already have.
- Usage is tracked separately. You still see how much of each brand you use, which helps when negotiating with suppliers or standardizing products.
- Suggestions when an item is out. When a product runs low and is backordered, DTrackAll shows the alternates you’ve approved, so staff don’t have to guess what to order instead.
- Your clinical team stays in control. Only products you mark as acceptable alternates are ever suggested.
Ordering made easy with one click
After each count, DTrackAll builds your reorder list for you. It compares what is on the shelf, including approved substitutes, with the levels you set for each product, and works out what to order and how much.
- Count: walk the office with the RFID reader.
- Review: DTrackAll shows a suggested order, grouped by supplier, with any items below their minimum level highlighted.
- Approve: adjust quantities if you want, then approve the order with one click.
No more building orders from memory or a sticky note, and no more duplicate orders because two people both noticed the same empty shelf.
What it means for your practice
- Less time on inventory: counts take minutes, and orders are ready when the count is done.
- Fewer stockouts and fewer surprises: substitutes are counted, not forgotten, and low stock triggers an alert before it becomes a problem.
- Less waste: expiring items are flagged early, and you stop over-ordering products you already have under another brand.
- More time for patients: your team spends less time in the supply room and more time chairside.
DTrackAll is cloud-based and tailored for all dental specialties.
See it in action. Book a demo, and we’ll show you how DTrackAll handles your own products, substitutes and suppliers.